Wireframes · AI Use Case Builder
Screens 0 to 7low-fi, demo content.

Companion to the internal brief for Riccardo. Layout and behaviour only: final visuals follow Design System v4. All copy is EN and translatable (IT, ES, EN); company and data are fictional.

FromRaffaello Starace
ForRiccardo Russo
Date19 Oct 2026
Screen 0 · adminOrg pre-seed in Academy Admin

Company context and per-area use cases, approved before signup.

Screen 1Start

Suggested for you, area tabs, start your own.

Screen 2Questions

2 to 4, only for missing info slots.

Screen 3Guides

The right rung and why.

Screen 4Artifact + locked previews

Usable today, plus what higher levels would look like.

Screen 5Save

Name and sharing.

Screen 6Library + detail

Come back, try it, level up.

Screen 7 · facilitatorCohort use cases

Who built what, at which level.

AI Use Case Builder · wireframes01 / 09
Screen 0 · Academy Admin · before any learner signs up

Org pre-seed: context from the pipeline folder, reviewed by an admin.

admin.adapttoai.com/orgs/northwind/context
OrganizationsCohortsCoursesFacilitatorsSettings
Staff only
Academy AdminIT · ES · EN ▾LM

Organization · ContextNorthwind Distribution (demo)

Pre-seed: draftedSave
Source · AdapttoAI-Master 1commit a1b2c3d
b2b/pipeline/northwind/ ▾
Import from pipeline folder
status.mdstage, pain, log
2026-10-02_discovery-call.txttranscript
call-notes.mdnotes
proposal.html · offer-deck.htmlproposal
proposal-internal.htmlinternal · skipped
Food-service wholesale distributor, 3 warehouses, ~400 staff; sells to restaurants and hotels.
Quotes chased by hand; CRM + ERP; faster driver onboarding.
SalesOperationsHRCust. service+4
Candidate use cases 4
Approve selected
AreaUse case · IT/ES/ENStatus
SalesFollow up on open quotesApproved
SalesWeekly pipeline review per accountApproved
OperationsDaily warehouse report from shift notesDraft
HRDriver onboarding guide and quizDraft
Cust. serviceDraft replies to delivery complaintsDraft
OperationsStock-out summary from the ERP exportDraft
Generate use cases 3+ Add manually
  1. 1
    Source: the client's folder in AdapttoAI-Master b2b/pipeline/<client> (status, dated call transcripts, call notes, proposal, offer deck). Import pre-fills About the company and Notes from the sales call; the admin reviews and edits. Path and commit saved on OrgContext.
  2. 2
    Areas in scope limit what P6 drafts and what learners see first.
  3. 3
    P6 org_preseed reads the imported files and drafts 2 to 4 use cases per area, titles in IT, ES and EN.
  4. 4
    Drafts are invisible to learners until approved. Internal-only files (e.g. internal pricing) are skipped by default.
  5. Admin API: POST import · PUT context · POST preseed
AI Use Case Builder · wireframes02 / 09
Screen 1 · learner · P1 · entry point

Start: suggestions first, no profile step.

academy.adapttoai.com/use-cases
HomeSessionsUse casesResourcesProfile
Northwind Distribution · demo
Academy · Northwind Distribution5 IT · ES · EN ▾LM

Use casesWhat do you want AI to help with?

StartQuestionsGuidesArtifactSave
Based on your profile: Sales coordinator · Sales · Northwind Edit 1
Suggested for you 2SalesCustomer serviceOperationsFinanceHRMarketingMore ▾ 3
Follow up on open quotes older than 10 days

Flag stale quotes and draft follow-ups per account manager.

PromptNorthwind · Sales
Prepare the weekly pipeline review per account

One page per account manager from the CRM export.

ProjectNorthwind · Sales
Summarize lost quotes by reason each month

Spot patterns and suggest one fix per month.

PromptFor you
Start your own 4
max 500
Every week I want to chase quotes we sent that are still open, grouped by account manager.
Continue →
  1. 1
    Clicking Use cases lands here. No profile screen: role, area and company come from academy onboarding and OrgContext. Edit opens the existing profile settings.
  2. 2
    One Suggested for you section: the org's approved cases for the learner's area blended with 3 P1 suggestions.
  3. 3
    Area tabs open that area's pre-seeded company use cases, then global ideas.
  4. 4
    Start your own: free text, the invite to try something new.
  5. 5
    Language only from the existing top-bar switcher. Output follows the UI language.
  6. Phase 2: worked examples shown here as inspiration
AI Use Case Builder · wireframes03 / 09
Screen 2 · learner · P2

Questions: 2 to 4, only for missing info.

academy.adapttoai.com/use-cases/new
HomeSessionsUse casesResourcesProfile
Northwind Distribution · demo
Academy · Northwind DistributionIT · ES · EN ▾LM

New use caseA few questions

StartQuestionsGuidesArtifactSave
1Can you export open quotes from your CRM as a file?yes/no · has_data
Yes
No
2What should each follow-up include?multiple · scope
Quote number and amount
Days since sent
A reason to reply now
Next step offered
Account manager signature
Other…
3How do you want the result?single · output_structure
One email per client
Table first, then emails
Summary per account manager
Two clients have special payment terms.
Continue →
  1. 1
    Yes/No for "do you already have X". Yes adds a placeholder for it; No makes the plan start by building it.
  2. 2
    Multiple for scope. Each pick becomes a line in the Task section; unpicked options don't appear.
  3. 3
    Single for the one framing decision. Sets the output format rule.
  4. 4
    Skipped here because already known: role and area (onboarding), systems and AI policy (OrgContext), frequency (objective). Never a language question.
  5. Slot tags shown for Riccardo only, not in the UI
AI Use Case Builder · wireframes04 / 09
Screen 3 · learner · P3

Guides: the right rung, and why.

academy.adapttoai.com/use-cases/new
HomeSessionsUse casesResourcesProfile
Northwind Distribution · demo
Academy · Northwind DistributionIT · ES · EN ▾LM

New use caseYour AI solution

StartQuestionsGuidesArtifactSave
Recommended now: a prompt 1
Level 1 · Prompt

You run this weekly with a fresh CRM export, so a prompt works today. Because you repeat it every week with the same rules, a Claude Project would fit even better.

Why AI here
Sorting and drafting, not deciding
The right AI solution 2
Prompt now, Project at session 2
Context you will need
CRM export + the two special-terms clients
How to iterate
Check 5 drafts against the CRM first
Analyzing your case → Choosing the solution → Writing your guides 3Generate my prompt →
  1. 1
    P3 picks the ideal rung on fit; code clamps it to what the learner has unlocked.
  2. 2
    If the ideal rung is locked, the guide names it and the session that unlocks it. No dead ends.
  3. 3
    Staged loader instead of streaming; 60 s timeout with Retry, inputs kept.
  4. POST /recommend · creates the draft use case
AI Use Case Builder · wireframes05 / 09
Screen 4 · learner · P4 · proposed locked previews

Artifact: usable today, with a preview of what comes next.

academy.adapttoai.com/use-cases/new
HomeSessionsUse casesResourcesProfile
Northwind Distribution · demo
Academy · Northwind DistributionIT · ES · EN ▾LM

New use caseYour prompt is ready

StartQuestionsGuidesArtifactSave
Weekly follow-up on open quotes 1
L1 · Prompt

You are a sales coordinator at [YOUR COMPANY NAME]. I will paste the open quotes export. Flag quotes older than 10 days, group them by account manager, then give a table and one short follow-up per client with quote number, amount, days since sent and a next step. Don't invent prices or dates…

Copy promptOpen in Claude
3-step plan 2

Export open quotes from the CRM as CSV: date, client, owner, amount, status.
Ask each account manager to flag clients with special terms first.
Check 5 drafts against the CRM before anything is sent.

Tips to improve it

"Now sort the emails by quote value." If they sound generic, paste a real follow-up that worked.

Same use case, next levels 3
L2 · Claude ProjectQuote follow-up assistant

Instructions + your price list and terms as knowledge files. Paste only the weekly export.

Unlocks at session 2
L3 · Skill fileopen-quotes-followup skill

Reads the CSV, writes the table and drafts. If it calls the CRM: IT check first, official API docs only. 4

Unlocks at session 3
L4 · Agent specMonday quote chaser

Weekly trigger, drafts to each manager for approval before sending.

Unlocks at session 4
  1. 1
    The artifact at the unlocked rung. [PLACEHOLDERS] highlighted; output in the current UI language.
  2. 2
    Plan specific to this case: input source, who to involve, how to validate.
  3. 3
    Locked previews (proposed): an outline of this same use case at each higher rung, plus the session that unlocks it. Generated inside P4, no extra call.
  4. 4
    Previews that touch a system carry the integration rule: IT check, official API docs.
  5. POST /usecases/{id}/finalize · locked_previews[]
AI Use Case Builder · wireframes06 / 09
Screen 5 · learner · no LLM (P5 if no name)

Save: name it, choose who sees it.

academy.adapttoai.com/use-cases/new
HomeSessionsUse casesResourcesProfile
Northwind Distribution · demo
Academy · Northwind DistributionIT · ES · EN ▾LM

New use caseSave your use case

StartQuestionsGuidesArtifactSave
Weekly follow-up on open quotes
Only me
My cohort
My company
Your facilitator sees cohort and company use cases
What happens next 3

Try it this week, then mark it as tried and say how much time it saved. Bring it to session 2: we'll turn it into a Claude Project.

BackSave
  1. 1
    Name pre-filled from the objective, or P5 writes 6 words or fewer.
  2. 2
    Default for cohort learners: My cohort (open question Q2). Private stays private, even for facilitators.
  3. 3
    Saving counts toward the member limit; cohort learners are unlimited.
  4. PATCH /usecases/{id} → status saved
AI Use Case Builder · wireframes07 / 09
Screen 6 · learner · library and detail

Library and detail: come back, try it, level up.

academy.adapttoai.com/use-cases/library
HomeSessionsUse casesResourcesProfile
Northwind Distribution · demo
Academy · Northwind DistributionIT · ES · EN ▾LM

Use casesLibrary

+ Create a use case
My casesMy cohortExplore by area 1
SalesOperationsHRCustomer serviceAll areas
Follow up on open quotes

Sales · Northwind

PromptSaved
Weekly pipeline review

Sales · Northwind

ProjectNew
Pricing questions from the list

Sales · Northwind

ProjectNew
Lost quotes by reason

Sales · global idea

PromptIdea
Detail · Weekly follow-up on open quotes 2
L1 · Promptv1 · 19 Oct
Generate againMark as tried ★★★★☆ 3
Level up 4Turn it into a Claude Project

Same inputs, new version. Available after session 2.

Unlocks at session 2
  1. 1
    Tabs: My cases · My cohort · Explore by area (the org's approved cases per area first, then global ideas, ranked deterministically).
  2. 2
    Detail keeps every version (UseCaseVersion).
  3. 3
    Tried + rating + minutes saved feed the facilitator view.
  4. 4
    Level up re-runs P4 at the next unlocked rung. Until then it shows the locked preview.
  5. GET /usecases/mine · /seeds?scope=org
AI Use Case Builder · wireframes08 / 09
Screen 7 · facilitator · Phase 2

Facilitator view: who built what, at which level.

academy.adapttoai.com/admin/cohort/nw-01/use-cases
OverviewParticipantsSessionsUse casesCertificates
Cohort NW-01 · facilitator
Academy · Northwind DistributionIT · ES · EN ▾LM

Cohort NW-01 · NorthwindParticipants' use cases

Export CSV
Use cases 1
38
Per learner
1.6
Tried
61%
Minutes saved / wk
412
LearnerAreaUse caseRungTried
Laura M.SalesWeekly follow-up on open quotesL1★★★★☆Feature 2
Diego R.OperationsDaily warehouse report from shift notesL2★★★★★Featured
Giulia P.HRDriver onboarding guide and quizL2-Feature
Marco T.SalesWeekly pipeline review per accountL2★★★★☆Feature
Lucía V.OperationsStock-out summary from the ERP exportL1-Feature
Ana S.Customer serviceReplies to delivery complaintsL1★★★☆☆Feature

3 Private use cases are never listed. Use these in the live session: "bring your use case".

  1. 1
    Counters next to course completion: use cases per learner, % tried, time saved.
  2. 2
    Featured cases appear in the cohort library for everyone.
  3. 3
    Only cohort and company sharing is visible. Super-admins see all; client HR access is open question Q2.
  4. GET /api/admin/cohort/{id}/usecases
AI Use Case Builder · wireframes09 / 09